DATE:             January 4, 2017
TO:                  MRPC Board of Commissioners
FROM:            Ray Schwartze, Chairman
SUBJECT:       Meeting Notice and Agenda

The Meramec Regional Planning Commission will hold a public meeting on Thursday, January 12, 2017, at its office, located at 4 Industrial Drive, St. James, Missouri. The meeting schedule is as follows:

5:30 p.m......................................................... Phelps County PHA (Small Conference Room)
6:00 p.m...................... External Relations/Membership Committee (Small Conference Room)
6:00 p.m.................................... Operations Committee (Large Conference Room - East Side)
6:00 p.m..................................... Planning Committee (Large Conference Room – West Side)
7:00 p.m.................................................................................................................... Dinner
7:30 p.m............................................................................. MRPC (Large Conference Room)
8:30 p.m.................................................................. MRB (Following MRPC Board Meeting)

 

Agenda

  1. Pledge of Allegiance

  2. Welcome: Ray Schwartze, chairman

  3. Consent Agenda

    The consent agenda is intended to group several items of a routine nature upon which the commission agrees to accept a committee or staff recommendation.  Listed below are the items on the consent agenda.  A motion may be made to accept all the items listed, or if a commissioner wishes to consider any item(s) separately, then a motion would be in order to approve the consent agenda with the exception of the item(s) to be considered separately.  Any item to be considered separately would then be taken up immediately after the consent agenda is adopted.

    The following consent agenda items are presented for approval:

    a. Minutes – Dec. 8, 2016

    b. Local Review

    1.  Meramec Regional Planning commission
    10.762 – Solid Waste Grant Program - USDA Rural Development
    Food waste reduction and composting education program for students in the Ozark Rivers Solid Waste Management district    
    Federal: $50,995
    Local: $9,000
    Total: $59,995  
           
    c.   Statewide Grant Applications

    1.  Missouri Department of Natural Resources, Jefferson City, MO
    66.802 – Superfund State, Political Subdivision, and Indian Tribe Site-Specific       Cooperative Agreements
    Superfund Combined Cooperative program
    Federal: $1,143,912
    State: $31,183
    Total: $1,175,095   
                  
    d.   Contracts

    Missouri Highways and Transportation Commission
    Permission is requested for the chair/executive director to enter into a contract with the Missouri Highways and Transportation Commission for a public transportation planning grant to update the Public Transit-Human Service Transportation Coordination Plan for the Meramec Region.

    Staff is requesting permission to submit a grant application for the Coover Charitable Foundation Regional Grantmaking Program for funding to continue marketing and trail creation efforts related to the Naturally Meramec project. Permission is requested for the chairman and/or executive director to sign all grant applications documents and grant agreement, if funded.

    Haven Manor of New Haven
    Permission is requested for MRPC’s chairman and/or executive director to enter into a contract for technical assistance with Haven Manor of New Haven for Federal Home Loan Bank renovation of Haven Manor in New Haven, MO, and to sign all related documents.
    e.   Grants

    USDA Rural Development – Solid Waste Grant
    Permission is requested for MRPC’s chairman and/or executive director to sign all  paperwork necessary to submit a USDA Rural Development – Solid Waste Grant for food waste reduction/recycling education. Permission is also requested for the chairman and/or executive director to sign all paperwork and grant agreements should a grant be offered.

  4. Presentation:  Federal Legislative Discussion

    We have set aside some time at the start of our meeting for an exchange of ideas between our board members and federal legislators and/or their staff representing the Meramec Region. All of our federal legislators have been invited to participate. This will be an opportunity for you to discuss issues facing your community with your legislator, so please make every effort to be here. From this discussion, the board will finalize our Congressional legislative platform.

  5. Board and Committee Reports:

    a. External Relations Committee: Darrell Skiles, chairman
    The External Relations/Membership Committee will meet at 6 p.m. to discuss the at-large positions that are still open: for-profit for Dent County and labor.  Staff will provide an update on plans for the “MRPC Day at the Capitol.” Committee members will review the federal priorities survey results as determined by board and associate members. Committee will perform its annual review of the MRB bylaws. Staff will also review and present any recommended changes for consideration. Staff will provide a report on any state and/or federal legislative issues that have occurred since the last board meeting. The committee will need to review any nominations received for the at-large positions and present to the board for approval. The committee will make a formal recommendation for adoption of the federal priorities. 
     
    b. Operations Committee: Marvin Wright, chairman
    The Operations Committee will meet at 6 p.m. to discuss MRPC/MRB and MRPC/MRDC-RLF and IRP program financial statements for the period ending December 31, 2016. MRPC/MRB, MRPC/MRDC-RLF and IRP revised budgets and MRPC/MRB revised leased agreements for the fiscal year 2016-2017 will be presented. Staff will present options for personnel policy and pension plan amendments regarding introductory period and pension plan eligibility criteria as well as discuss options to fund corrections to individual accounts as a result of vesting errors. A list of federal legislative issues, as ranked by MRPC board members, will be shared with the committee so that they will be prepared to discuss with the federal legislators or their staff. Committee vote needed on the financials, the revised budget and lease agreements and on the personnel policy and pension plan amendments.
    c. Planning Committee: James Morgan, chairman
     
    The Planning Committee will meet at 6:00 p.m. to review the final federal legislative priorities list. Staff will provide an overview of the current make-up of the CEDS Advisory Group and will discuss committee make-up to ensure it is representative of the region, as required by EDA. Staff will also provide an overview of the Annual CEDS Progress Report submitted to EDA on December 29, 2016. Committee members will also be presented with an overview of a study commissioned by the Missouri Department of Agriculture and the Missouri Farm Bureau which showed agriculture is still the top economic industry in the state.
    d. Housing Advisory Board: Leo Sanders, chairman

    e. Transportation Advisory Committee: John Casey, at-large representative for transportation.

               No report will be given.

    f. Environmental: Tammy Snodgrass, Assistant Director

               Tammy Snodgrass will report on solid waste activities.       

    g. Meramec Regional Emergency Planning Committee: Kraig Bone, at-large representative for emergency management.

               Kraig Bone will report on MREPC activities.

    h. Business Loans:  Marla Stevenson, at-large representative for banking.

               Marla Stevenson will report on business loan activities.

    i. Workforce Development: T.R. Dudley

               T.R. Dudley will report on workforce development activities

    j. Meramec Community Enhancement Corporation (MCEC): Marvin Wright, chairman

               Marvin Wright will provide a report of the MCEC conference call meeting.

    k. Meramec Regional Community Foundation (MRCF):  Bonnie Prigge, Executive Director

               Bonnie Prigge will report on MRCF activities.

    l. Chairman and Director’s Report:
              
               Ray Schwartze and Bonnie Prigge will report on issues of interest.
             
  6. Adjourn

  7. Informational Agenda
    Contracts signed by the Executive director as amount was under the $3,000 threshold:
    Mark Twain Regional Council of Governments
    December 29, 2016:  MRPC Executive Director entered into a contract to perform a CDBG environmental review for the city of Clarksville, MO.
    The following staff members have prepared handout reports:
               Kelly Sink-Blair—grants submitted and funded since the last meeting, application deadlines and funding availability.
               Tammy Snodgrass— solid waste activities, emergency planning and management, Homeland Security Oversight Committee activities, hazard mitigation and pending grant applications.
               Linda Loughridge—Hour allocation tracking sheet will be handed out.